ScribeSlide Privacy Policy

Last Updated: December 19, 2024

1. Introduction

This Privacy Policy describes how ScribeSlide ("we," "us," or "our") collects, uses, and handles your information when you use our AI-powered presentation script generation service ("Service"). We are committed to protecting your privacy while providing our service.

2. Information We Collect

2.1. Account Information

• Email address
• Password (stored in encrypted format)
• Subscription and payment status
• Account creation date and last login

2.2. User Content

• PowerPoint presentations you upload
• Generated scripts
• Usage statistics (number of slides processed, feature usage)
• Time and date of content uploads and generations

2.3. Technical Information

• IP address
• Browser type and version
• Device information
• Session duration and activity
• Access timestamps
• Error logs for service improvement

3. How We Use Your Information

3.1. Primary Uses

• Providing and maintaining the Service
• Processing your presentations and generating scripts
• Managing your account and subscription
• Communicating with you about service updates or issues
• Analyzing service performance and improving features
• Preventing abuse and ensuring security

3.2. Legal Bases for Processing

• Performance of our contract with you (service provision)
• Your consent (for optional features and communications)
• Our legitimate interests (security, improvement, and maintenance)
• Legal obligations (tax, legal compliance)

4. Data Storage and Retention

4.1. Storage Duration

• Presentations and generated scripts are stored for 15 days
• Account information is retained while your account is active
• Technical logs are kept for 30 days
• Payment records are retained as required by law

4.2. Data Deletion

• You can manually delete your files through the dashboard
• All your data is automatically deleted upon account cancellation
• We maintain backup copies for up to 7 days after deletion

5. Data Sharing and Third-Party Services

5.1. Essential Service Providers

• OpenAI: For processing presentations and generating scripts
• Paddle: For payment processing
• Linode: For cloud storage and hosting

5.2. Data Processing Agreements We maintain appropriate data processing agreements with our service providers that include:

• Confidentiality obligations
• Security requirements
• Data handling restrictions
• Processing limitations

5.3. We Do Not:

• Sell your personal data to third parties
• Use your content for AI training
• Share your information for marketing purposes
• Allow third parties to use your data for their own purposes

6. Data Security

6.1. Technical Measures

• SSL/TLS encryption for data transmission
• Secure password hashing
• Regular security updates and patches
• Firewall protection and monitoring
• Access controls and authentication

6.2. Organizational Measures

• Limited staff access to user data
• Regular security training for team members
• Incident response procedures
• Security audit logging

7. Your Rights

You have the right to:

• Access your personal information
• Delete your files and account
• Cancel your subscription
• Request information about your data usage
• Correct inaccurate personal information
• Object to certain types of processing

To exercise these rights, contact us at ceo@scribeslide.com

8. Children's Privacy

The Service is not intended for users under 18 years of age. We do not knowingly collect information from children. If we learn that we have collected personal information from a child under 18, we will delete that information promptly.

9. Geographic Restrictions and Data Processing

9.1. Service Availability

• The Service is provided globally in English
• We do not target or advertise to specific regions such as European Union (EU) and United Kingdom (UK)

9.2. Data Processing Location

• Data is processed and stored on servers in the USA via Linode hosting
• Processing occurs in accordance with applicable data protection laws

10. Service Disclaimer

As a service:

• Security measures are being actively developed and improved
• We recommend against uploading sensitive or confidential information
• Service features may vary

11. Data Protection

11.1. Data Minimization

• We collect only necessary information for service operation
• Data is deleted when no longer needed
• Regular reviews of collected data necessity

11.2. Data Accuracy

• Users can update their account information
• Regular data accuracy checks
• Prompt correction of identified inaccuracies

12. Cookie Usage

We use essential cookies for:

• Session management
• Security purposes
• Service functionality
• Google Analytics

We do not use:

• Marketing cookies
• Third-party tracking cookies
• Behavioral advertising cookies

13. Incident Response

In case of a security incident:

• We will investigate promptly
• Affected users will be notified within 72 hours
• Appropriate authorities will be informed if required
• Remedial actions will be taken

14. Changes to Privacy Policy

We may update this Privacy Policy at any time. Changes will be effective immediately upon posting to the Service. We will notify users of material changes via email.

15. Contact Information

For privacy-related inquiries or concerns:

• Email: ceo@scribeslide.com
• Contact Person: Sergey Leksikov
• Response Time: Within 36 hours

16. Safe Harbor Statement

While we strive to protect your privacy and secure your personal information, no method of transmission over the Internet or electronic storage is 100% secure. We implement appropriate technical and organizational measures but cannot guarantee absolute security.